Jobs


Administrative Analyst - Grass Valley, CA, USA

Administrative Analyst

We are looking for an experienced Administrative Analyst to join our team. You will provide support to administrative supervisory staff, community members and volunteers in ways that promote the organizations mission. The Administrative Analyst may specialize in one program area or may have broader responsibility for multiple internal service functions. Incumbents may independently perform moderately complex professional or program management work and make independent decisions on routine activities; or may perform complex professional or program management work under closer direction and exercise less independent judgment and discretion. They will be able to develop efficient strategies and tactics. The goal is to ensure that all programs deliver the desirable outcome to our organization and the community members we serve.
 
SUPERVISION RECEIVED AND EXERCISED
General direction is provided by Executive Director or higher-level department personnel. Responsibilities may include the indirect supervision of technical and clerical personnel and volunteers.

ESSENTIAL DUTIES AND RESPONSIBILITIES
• Performs professional analytical and technical work in the formulation and administration of department or division budgets, development, and management of grants and contracts, management of department level procurement, or coordination of personnel functions.
• Performs research and analysis in the development of program or project activities, including program compliance and eligibility, regulatory issues, and funding requirements.
• Compiles and analyzes data and makes recommendations on the formulation of policy, procedures, staffing, and organizational changes; conducts surveys and performs research and statistical analysis on administrative, fiscal, personnel, or operational problems.
• Compiles materials and assists in the preparation of program-related grants, budgets, reports, manuals, and publications; coordinates procurement activities and related support functions for a program or project.
• Analyzes information for preparation of grants, contracts, and agreements; assists in negotiating terms; implements, monitors, and prepares reports on conduct and performance; prepares statistical data and graphs.
• Performs research and prepares studies as required; conducts surveys, compiles and analyzes data and formulates program policies and procedures; monitors and evaluates program effectiveness and outcomes; prepares periodic or specialized reports of program activities.
• Participates and assists in the design, implementation, and installation of new and revised programs, systems, procedures, methods of operation, and forms.
• Coordinates and monitors the administrative functions of an assigned department; compiles materials and assists in the preparation of budgets, reports, manuals, and publications.
• Coordinates departmental activities and programs with other City departments and divisions, and with outside agencies; represents the assigned department in committee meetings; oversees contract service providers.
• Responds to complaints and requests for information; interprets and applies policies and procedures; adjudicates complaints.
• Makes complex program or project eligibility determinations; conducts focus groups; meets with community or business groups.
• Prepares oral reports; makes oral presentations to a variety of Fire Safe Council and organizational committees.
• May train staff as assigned.
• Provides exceptional customer service to those contacted in the course of work.
• Other related duties may also be performed; not all duties listed are necessarily performed by each individual holding this classification.
 
QUALIFICATIONS
 
Knowledge of:
• Principles and practices of personnel administration.
• Principles and practices of organization and public administration.
• Principles and practices of program management, analysis, and coordination.
• Principles and practices of program performance measurement, systems analysis, and statistical measurement.
• Research techniques, methods, and procedures, and basic methods of statistical analysis.
• Principles, methods, and practices of municipal finance, budgeting, and accounting.
• Principles, methods, and practices of procurement, contracting, and grant writing.
• Multiple methods of reporting information.
• Applicable Federal, State, and local laws and regulations.
 
Skill in:
• Providing customer service, including dealing with people in sensitive situations and problem resolution.
• Making presentations and conducting meetings.
• Use of computers, computer applications, and software.
 
Ability to:
• Interpret and apply rules, regulations, laws, ordinances, policies and procedures and make appropriate decisions.
• Communicate effectively, both orally and in writing.
• Administer assigned program responsibilities.
• Collect and analyze data and make sound recommendations.
• Review organizational and administrative problems; recommend and implement appropriate courses of action.
• Establish and maintain effective working relationships with employees, the general public, and others contacted in the course of work.
• Review and analyze organizational and administrative problems; recommend and implement effective courses of action.
• Meet multiple and sometimes competing deadlines.
 
EXPERIENCE AND EDUCATION
 
Experience:
Two years of full-time paid or other equivalent experience performing as a para-professional as it relates to report writing, research, analysis, or technical support in the areas of administration, program management or system operations.
 
And

Education:
A Bachelor's Degree from an accredited college or university with major coursework in public or business administration, economics, accounting, personnel, or a closely related field.
 
Substitution of Education:
An additional four years of full-time paid or other equivalent experience performing as a para-professional as it relates to report writing, research, analysis, or technical support in the areas of administration, program management, or system operations may substitute for the required education.
 
PROOF OF EDUCATION
Should education be used to qualify for this position, then proof of education such as, but not limited to, university/college transcripts and degrees must be submitted to the Fire Safe Council of Nevada County as an attachment(s) to the online application, or emailed to careers@areyoufiresafe.com by the final filing deadline. If submitting via email, please include your name and Job Title on your documents. Unofficial documents and/or copies are acceptable.
 
SPECIAL QUALIFICATIONS
Special Selection Criteria:
Some positions in this classification may require additional knowledge and experience in the following:
• Auditing principles.
• Basic methods of statistical analysis.
• Procurement, contracting, or grant writing.
 
Driver License:
Possession of a valid California Class C Driver License may be required at the time of appointment.
 
For positions where ability to drive is not an essential function, the employee must be able to arrange reliable and timely transportation whether through use of their private vehicle, use of government vehicle (when available) or through other private or public transportation for their attendance at essential off-site meetings, events, and trainings.
 
Probationary Period:
Employees must complete twelve (12) months of probation at a satisfactory performance level prior to gaining permanent status.
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Chipping Supervisor - Grass Valley, CA, USA - FSCNC-CS

Chipping Supervisor

RESPONSIBILITY:
Directly responsible to supervise a crew of 4-5 workers daily, perform drive by chipping, track statistical information and provide customer service. Oversees the daily activities of the defensible space chipping service and promotes other fire safe programs in the community. All Fire Safe Council staff shall work well knowing they are always in the public eye, meeting multiple and sometimes competing deadlines. The candidate shall always demonstrate cooperative behavior with the public, colleagues and supervisors.

SPECIFIC DUTIES:
  • Request and supervise laborers for chipping program services.
  • Conduct daily safety meetings and ensure safe operation of the chipper.
  • Track time and accurately request donations from clients using the digital application.
  • Communicate progress or issues with work orders daily to the office.
  • Maintain chipper and tow vehicle equipment and maintenance logs.
  • Other duties as assigned.
SKILLS:
  • Experience with towing and backing a vehicle with a trailer or device attached.
  • Good communication, organized record keeping and basic math skills.
  • Demonstration of the Safety-First mentality.
  • Leadership experience within a chain of command.
MINIMUM REQUIREMENTS:
  • Clean DMV driving record.
  • Ability to understand defensible space and California Public Resources Code 4291.
  • Must be capable of physical work, including lifting 50-75 pounds repetitively daily.
  • Manipulation of web apps, email, mobile devices, and at least basic usage of computers.
WORK SCHEDULE:

This position is full-time rain or shine outdoors, 8-10 hours daily.

COMPENSATION:
Starting pay $24.00 DOE
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